Effective Date: 1st August 2025

Sportswomen of Colorado (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (sportswomenofcolorado.org), attend our events, or interact with our organization.

Please read this Privacy Policy carefully. By using our website or services, you consent to the practices described in this policy. If you do not agree with the terms of this Privacy Policy, please do not access our website or use our services.

Information We Collect

We may collect information about you in various ways, including:

Personal Information You Provide

We collect personal information that you voluntarily provide to us when you:

• Make a donation or payment
• Register for events or programs
• Submit nominations or applications
• Sign up for our newsletter or email list
• Contact us via email, phone, or contact forms
• Create an account on our website
• Participate in surveys or contests

This information may include:

• Name
• Email address
• Mailing address
• Phone number
• Payment information (processed securely through third-party payment processors)
• Date of birth
• Athletic achievements and biographical information (for nominations)
• Photographs and videos
• Employment information (for job applications or volunteer opportunities)

Information Automatically Collected

When you visit our website, we may automatically collect certain information about your device and browsing activity, including:

• IP address
• Browser type and version
• Operating system
• Referring website
• Pages viewed and time spent on pages
• Date and time of visit
• Cookies and similar tracking technologies

Third-Party Information

We may receive information about you from third parties, such as:

• Social media platforms (if you interact with us on social media)
• Payment processors (for transaction verification)
• Event registration platforms
• Publicly available sources (for award nominations and honoree information)

How We Use Your Information

We use the information we collect for the following purposes:

To Provide and Maintain Our Services

• Process donations, payments, and sponsorships
• Register participants for events and programs
• Send event confirmations and updates
• Process award nominations
• Respond to inquiries and provide customer support

To Communicate With You

• Send newsletters and updates about our programs
• Notify you of upcoming events and opportunities
• Share news about honorees and achievements
• Send donation receipts and tax documentation
• Provide important organizational updates

To Improve Our Website and Services

• Analyze website traffic and user behavior
• Identify and fix technical issues
• Enhance user experience
• Develop new programs and initiatives

For Marketing and Promotional Purposes

• Promote our mission and programs
• Share success stories and honoree profiles
• Recruit volunteers and board members
• Solicit donations and sponsorships
• Feature event photos and videos

To Comply With Legal Obligations

• Fulfill tax reporting requirements
• Respond to legal requests and prevent fraud
• Enforce our Terms and Conditions
• Protect our rights and property

How We Share Your Information

We do not sell, trade, or rent your personal information to third parties. However, we may share your information in the following circumstances:

With Service Providers

We may share information with third-party vendors and service providers who perform services on our behalf, including:

• Payment processors (e.g., Givebutter, credit card processors)
• Email marketing platforms (e.g., MailChimp, Constant Contact)
• Event registration platforms
• Website hosting and analytics services
• Cloud storage providers

These service providers are contractually obligated to protect your information and may only use it for the purposes we specify.

With Partners and Sponsors

With your consent, we may share your information with event sponsors and partners for promotional purposes. We will always obtain your permission before sharing your information in this manner.

For Public Recognition

If you receive an award or honoree recognition, we may publicly share your name, photograph, biographical information, and athletic achievements on our website, social media, promotional materials, and at events.

As Required by Law

We may disclose your information if required to do so by law or in response to:

• Valid legal requests from government authorities
• Court orders or subpoenas
• Protection of our rights, property, or safety
• Investigation of fraud or security issues

In Business Transfers

If Sportswomen of Colorado is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change in ownership or control of your personal information.

Cookies and Tracking Technologies

What Are Cookies?

Cookies are small data files stored on your device that help us improve your experience on our website. We use cookies and similar technologies to:

• Remember your preferences and settings
• Analyze website traffic and user behavior
• Track the effectiveness of marketing campaigns
• Enable certain website features

Types of Cookies We Use

• Essential Cookies: Necessary for the website to function properly
• Analytics Cookies: Help us understand how visitors use our website (e.g., Google Analytics)
• Marketing Cookies: Track your activity across websites to deliver targeted advertising
• Social Media Cookies: Enable sharing content on social media platforms

Managing Cookies

You can control and manage cookies through your browser settings. Most browsers allow you to:

• View and delete cookies
• Block third-party cookies
• Block all cookies (though this may affect website functionality)

Please note that disabling cookies may limit your ability to use certain features of our website.

Third-Party Websites and Services

Our website may contain links to third-party websites, including:

• Social media platforms (Facebook, Twitter, Instagram, YouTube)
• Payment processors
• Partner organizations
• News articles and media coverage

We are not responsible for the privacy practices of these third-party websites. We encourage you to review the privacy policies of any third-party sites you visit.

Data Security

We implement reasonable administrative, technical, and physical security measures to protect your personal information from unauthorized access, use, or disclosure. These measures include:

• Secure Socket Layer (SSL) encryption for data transmission
• Secure servers and databases
• Access controls and authentication procedures
• Regular security assessments

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee its absolute security.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Factors that determine our retention periods include:

• The nature of the information collected
• Legal and regulatory requirements
• Our operational needs
• Your relationship with our organization

When we no longer need your information, we will securely delete or anonymize it.

Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information:

Access and Correction

• Request access to the personal information we hold about you
• Request correction of inaccurate or incomplete information

Deletion

• Request deletion of your personal information (subject to legal and operational requirements)

Opt-Out

• Unsubscribe from our email communications at any time by clicking the “unsubscribe” link in our emails
• Opt out of cookies through your browser settings
• Request that we stop using your information for marketing purposes

Data Portability

• Request a copy of your personal information in a structured, machine-readable format

Objection

• Object to our processing of your personal information for certain purposes

To exercise any of these rights, please contact us at:

Email: jennifer@sportswomenofcolorado.org
Phone: (303) 331-0376
Mail: Sportswomen of Colorado, 6300 E. Hampden Ave. STE C, Unit 361, Denver, CO 80222

We will respond to your request within a reasonable timeframe as required by applicable law.

Children’s Privacy

Our website and services are not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If we learn that we have collected personal information from a child under 13, we will promptly delete that information.

If you believe we have collected information from a child under 13, please contact us immediately at jennifer@sportswomenofcolorado.org.

California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to Know: You have the right to request information about the personal information we have collected about you in the past 12 months
• Right to Delete: You have the right to request deletion of your personal information
• Right to Opt-Out: You have the right to opt out of the sale of your personal information (Note: We do not sell personal information)
• Right to Non-Discrimination: We will not discriminate against you for exercising your privacy rights

To exercise these rights, please contact us using the information provided in Section 9.

International Users

Our website is hosted in the United States. If you access our website from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States, where our servers are located and our central database is operated.

By using our website, you consent to the transfer of your information to the United States and acknowledge that the data protection and privacy laws of the United States may differ from those of your country.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make changes, we will:

• Update the “Effective Date” at the top of this policy
• Post the revised policy on our website
• Notify you of significant changes via email or website notice (where appropriate)

Your continued use of our website after any changes constitutes your acceptance of the updated Privacy Policy. We encourage you to review this Privacy Policy periodically.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

Sportswomen of Colorado
6300 E. Hampden Ave. STE C, Unit 361
Denver, CO 80222

Phone: (303) 331-0376
Email: jennifer@sportswomenofcolorado.org

Executive Director: Jennifer Anderson-Ehrlich

We will respond to your inquiry as promptly as possible.

Your Consent

By using our website and services, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and disclosure of your information as described herein.